This is a legally binding contract between Lauren Vaughan Photography and the clients stated above. It supersedes all previous agreements (verbal or written) between parties. If any party waive or alter part of this agreement, the rest of the agreement remains intact.

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Deposit:

It is understood Lauren Vaughan Photography (hereby referred to as Studio/Photographer) is the exclusive official photographer retained to perform the photographic services requested on this Contract.

A non-refundable, minimum 30% deposit is due at signing. Balance is due 30 days prior to contracted date. Clients assume all responsibility for all collection of legal fees necessitated by default in payment.

Lauren Vaughan Photography accepts cash, checks, and credit cards through our secure and easy payment system. Please note all credit card payments will incur a 3% transaction fee.

No part of any order, including previews, will be delivered until the balance is paid in full.

The charges in this Contract are based on the Studio’s/Photographer’s Standard Price List. This price list is adjusted periodically, and future orders shall be charged at the prices in effect at the time when the order is placed.

Upon signature, the Studio/Photographer shall reserve the time and date agreed upon. Unless the Studio is able to fully replace the canceled reservation, all sitting fees and retainers are nonrefundable, even if the session is rescheduled or canceled for any reason other than inclement weather.

Photographer may reschedule the session due to Photographer’s illness or inclement weather and will work with Client’s schedule to reschedule as soon as possible. If Client needs to reschedule due to illness of anyone involved in the session, Client will do his/her best to notify Photographer at least 48 hours prior to the session or at least as soon as possible after the issue is identified. The nonrefundable retainer fee can be transferred to another day and time upon the rescheduling of a session, so long as the rescheduled session takes place within 3 months of the original session date.

Due to the custom nature of custom product and commercial photography, digital files cannot be returned and all money paid is nonrefundable.

Approximately 2 weeks after the session date, the agreed-upon number of digital files will be available for viewing and downloading from an online, password-protected gallery. Client agrees and understands that Photographer, in their sole artistic discretion, decides which images taken during the session will be edited and presented in the Client’s gallery; not all images taken during the session will be presented to the Client.

The Photographer archives all proofed images from each session for a period of 3 years from the date of the session. After that time, the Photographer deletes all proofed images from their hard drive and all external hard drives. The Photographer is not responsible for digital files once they are downloaded by the Client. The Client is responsible for making electronic back-up copies of any digital files that are purchased from the Photographer and for keeping them in a safe place.

In the unlikely event that the Studio/Photographer cannot perform this Contract due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then the Photographer shall return any deposit or sitting fee to the Client but shall have no further liability with respect to the Contract. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Studio/Photographer fails to perform for any other reason, the Studio/Photographer shall not be liable for any amount in excess of all monies paid.

Photographer will not be liable to the Client for any loss resulting from an act of God, natural disaster (including but not limited to fire, earthquake, storm, hurricane, flood, lightning, and tornado.

Client is responsible for obtaining the necessary model releases for the models arranged to participate in the shoot. Client will provide the signed model release to the photographers prior to the start of the shoot. Lack of model release allows photographer to refuse to photograph person. Client hereby releases Photographer and his/her legal representatives, heirs and assigns from any and all claims and liability relating to the photographs.

Client understands that Photographer is the sole and exclusive holder and owner of the copyright of each image taken during the services provided under this Agreement and Client is receiving a Limited Commercial Use License as set forth below. Photographer retains all rights to the images, including but not limited to, the right to copy, display, and/or publish any and all images, for any reasons, including but not limited to marketing, advertising, print competitions, and for use on Photographer’s website, portfolio, blog, and social media platforms, including, but not limited to, Facebook, Instagram, and X. Copyright protection is established United States Federal law and allows all violators to be punished to the full extent of the law.

Limited Commercial Use License. Client is purchasing from Photographer high-resolution un-watermarked digital files and Photographer is issuing to Client a perpetual limited license for Client’s limited commercial use of the digital files in the normal course of Client’s business, including, but not limited to, advertising, marketing, or other promotions, or on Client’s website, blog, or social media platforms. Client understands that the digital files are meant for print and online marketing and advertising materials or campaigns. The digital files may be not altered, edited, or manipulated in any way, except that Client may add their business name, logo, website or other advertising or marketing campaign text to the digital files so long as it does not affect the elements of the image as styled by Photographer. The digital files may not be used by anyone other than the Client. The Client cannot sell, lease, or give images to third party.

This Agreement may not be assigned by either party without the prior written permission of the other side.

If any provision of this Agreement is declared void or unenforceable, such provision shall be severed from this Agreement, which shall otherwise remain in full force and effect.

This Contract incorporates the entire understanding of the parties and is governed by the laws of Pennsylvania. Any modifications of this Contract must be in writing and signed by both parties.

This Agreement shall be governed by the laws of the State of Pennsylvania without giving effect to the principals of conflicts of law. The parties consent to jurisdiction and venue in the state and federal courts located in the State of Pennsylvania.

THE UNDERSIGNED HAVE READ AND UNDERSTAND THE ABOVE CONTRACT AND AGREE TO THE TERMS AND CONDITIONS IN THEIR ENTIRETY.